ArdentAces
What we do

Everything your books need. Nothing they don't.

A full-spectrum bookkeeping and financial operations menu, delivered to a single standard. Pick the services that fit — we'll scope them into one fixed monthly engagement.

Core services

What we deliver.

Bank & Credit Card Reconciliation

The foundation of clean books. Every transaction categorized correctly, every bank and credit card account reconciled to statement, every variance investigated and resolved. Your accounts close clean — every month, without exception.

Includes
  • Transaction categorization & coding
  • Bank account reconciliations
  • Credit card reconciliations
  • Statement variance investigation
  • Chart of accounts maintenance
  • Month-end closing entries

Accounts Payable and Accounts Receivable

Vendors paid on time. Invoices out on time. Aging under control. The full payables-and-receivables cycle, managed end-to-end — with you keeping full control of the money.

Includes
  • Bill entry, coding & approval routing
  • Payment preparation
  • Vendor statement reconciliation
  • Customer invoicing
  • Payment application
  • Aging reports & collections support
  • 1099 tracking and year-end prep

Payroll Support

We're not a payroll processor — we're the team that makes sure your payroll entries, reconciliations, and filings are clean. Works alongside Gusto, ADP, QuickBooks Payroll, and similar platforms.

Includes
  • Payroll journal entries
  • Tax liability reconciliation
  • 941 / 940 reconciliation support
  • Benefit & deduction tracking
  • Year-end W-2 / 1099 review

General Ledger

The general ledger is the single source of truth for every dollar that moves through your business. We maintain it with discipline — accurate journal entries, clean account balances, complete audit trail — so every financial report ties cleanly back to the underlying record.

Includes
  • Journal entry preparation & posting
  • Account balance maintenance
  • Inter-company & inter-account transfers
  • Period-end closing entries
  • GL audit trail integrity
  • Trial balance preparation

Financial Reporting (P&L, BS, CF)

Reports that answer the questions you actually ask. Delivered in the format you expect, when you expect them.

Includes
  • Monthly P&L
  • Balance Sheet
  • Cash Flow statement
  • Custom management reports
  • Board / investor reporting packages
  • KPI dashboards (on request)

Catch-up & cleanup

You've fallen behind. It happens. We get you current, cleanly and quickly, and then keep you there. Quoted as a one-time project fee, separate from ongoing monthly service.

Includes
  • Prior-period reconstruction
  • Error remediation
  • Chart of accounts rebuild
  • Opening balance validation
  • Transition-to-current handover

Year-end tax prep support

Not tax filing. Not tax advice. But the cleanest, most tax-ready set of books your CPA or tax preparer will see this year. Saves them time, saves you money, saves everyone the last-minute scramble.

Includes
  • 1099 preparation
  • Year-end adjustments
  • Tax-ready P&L and Balance Sheet
  • Workpaper package for your preparer
  • Direct coordination with your CPA on request

Software setup & migration

Switching platforms, setting up for the first time, or migrating from spreadsheets? We handle it.

Includes
  • QuickBooks Online setup
  • Xero setup
  • Wave or Zoho Books setup
  • Platform-to-platform migrations
  • Chart of accounts design
How we engage

You don't pick a tier. You pick the work.

Every engagement is scoped to what your business or firm actually needs. We take what's in the list above, match it to your situation in a discovery call, and build a fixed monthly fee around that exact scope. If your needs grow, we expand the scope (and the fee) together. If your needs shrink, same. No hidden line items, no hourly creep.

What we don't do

Transparency works both ways.

We're not a tax firm. We don't file your tax returns. We don't give tax advice. We don't audit, and we don't do attest work. We partner with your CPA (or introduce you to one) for anything that crosses those lines.

Why we draw that line: because financial operations work and tax/attest work demand different credentials, different liability frameworks, and different professional standards. We do one thing — bookkeeping and financial operations — and we do it to a level that should make your tax and audit professionals' lives measurably easier.

Let's scope it

Find out which services fit your business.